Record a student’s visit at the moment it happens. Capture critical data immediately, reducing errors and overhead.
Allow students to request an appointment with a consultant, advisor, learning center helper, or anyone that can help that student.
Run reports that summarize or detail who is getting help for what reasons. Use that data to analyze what resources are needed and when they are needed.
Campus success is determined by student success. Providing critical help at the moment it is needed enables success for everyone.
Success Strategies for Your Campus
Features at a glance
Campus Portal Support
Integrate Colors & Logo
High-Level TLS Encryption
Support ID card readers
Surveys and Questionnaires
Custom Access Levels
Sync Appointments with other calendars
What Our Customers Are Saying
What is TutorTrac?
TutorTrac is the complete management solution developed for the specific needs of learning, writing, tutoring, academic skills and other centers that support students in higher education. As a web-based application, TutorTrac provides on-demand access to essential tools, such as appointment scheduling, logging visits, and activity reports. Record contacts with students in any physical location or online environment. Find and schedule appointments with tutors based on specific subjects. Track the activity of specific populations of students, such as athletes or first-year students, to identify usage and support needs. Enter attendance for required sessions or workshops. Link activity to course enrollments and faculty. Supply powerful instruments to staff and deliver more services to students, yet simplify the management of your centers with TutorTrac.
What do I need to run TutorTrac?
Compatible with Windows systems as follows:
- Windows 2000/XP/2003/Vista/7/2008/8/2012 Operating System
- 32- and 64-bit OS
- Home, Professional, and Server OS versions
- All Service Packs and Release Candidates
- Intel Pentium IV-type processor or better
- 2GB RAM minimum
Redrock Software Corporation recommends that the TutorTrac server software run on a dedicated server for institutions that will have a high volume of activity (such as a campus with over 20,000 students that allow students to book appointments using TutorTrac over the web). In low use situations, the TutorTrac server software may run on a server that is a dual-use server.
The following equipment is optional, but may be utilized by TutorTrac:
Digital camera for taking pictures to be imported into TutorTrac
Barcode reader, scanner, wand or other type of ID reading device
Powerful Database Engine
TutorTrac utilizes the proven technology of 4th Dimension of 4D, Inc. of San Jose, California. TutorTrac is a native language, compiled, executable application that takes full advantage of the processor of the machine on which it is operating. The time proven 4D system is in use in many time/security intensive databases and has been in use for over 15 years.
The Trac System requires all users to authenticate in order to access the system. Redrock Software recommends utilizing whichever secure campus authentication protocol is in place, be it LDAP, Active Directory, CAS, Blackboard, or other. Redrock Software also recommends that access to your Trac System and SAGE can also be secured with TLS encryption to protect your data across the web.
Protect your data
TutorTrac supports automatic backups of the data file on a user-defined timed interval. This process can also be handled by the campus’ own software.
As hardware needs change, moving the TutorTrac software to a different server is a simple task. It’s as simple as dragging and dropping the application directory onto the new server.